Create the perfect welcome book for your rental apartment.
Create my welcome bookWelcome book for rental apartments
Create a professional welcome book for your rental apartment. Free template with practical info, house rules and neighborhood guide.
Create my welcome book — 100% free, no credit card required
Why create a welcome book for your apartment?
- Securely share building access codes, intercom and key box information
- Clearly explain condo rules to your guests
- Indicate parking spots, bike storage and common areas
- Share your restaurant and shop recommendations in the neighborhood
- Reduce repetitive guest questions by 80%
- Improve your ratings and reviews on rental platforms
Renting out an apartment on Airbnb or as a vacation rental requires careful organization. Between the building access code, the intercom system, condo rules and local hotspots, your guests need a comprehensive guide to fully enjoy their stay.
A well-designed welcome book for your apartment dramatically reduces repetitive messages and improves your tenants' experience. No more calls about the WiFi password or waste sorting instructions — everything is centralized in a document accessible from their smartphone.
Must-have information for an apartment
A rental apartment has specific features your guests need to know about. Here are the three categories of information to include in your welcome book.
Building access and security
Detail how the intercom works, building and apartment access codes, key box location, as well as safety instructions like the fire extinguisher location and emergency exits.
Condo living
Specify quiet hours, rules for common areas, how the waste room and recycling work, and bulky waste collection days.
Neighborhood guide
Share your favorite spots: bakeries, supermarkets, pharmacies, nearby public transit, and tourist attractions easily accessible from your apartment.
What makes your apartment welcome book unique
Every apartment has its own quirks. Customize your welcome book with the specific details of your property for a flawless guest experience.
Apartment appliances
Explain how the central or individual heating, air conditioning, washing machine, dishwasher and any specific equipment in your apartment works.
Parking and transportation
Indicate the residential parking location, nearby free parking zones, and the closest bus stops and metro stations.
Internet and entertainment
Share the WiFi password, explain how the smart TV, Bluetooth speakers and other multimedia devices work.
Checkout instructions
Detail the check-out procedure: key return, expected cleaning, waste disposal and final checks before leaving the apartment.
Your apartment welcome book in 2 minutes
Fill in your apartment details and generate a professional welcome book your guests can access from their phone.
Features perfectly suited for rental apartments
Our tool was designed to meet the specific needs of short-term rental apartment owners.
Tips for a successful apartment welcome book
Anticipate frequently asked questions
List all the questions your tenants regularly ask and include the answers in your welcome book. The WiFi password, how the heating works and quiet hours are the most common ones.
Add explanatory photos
Photograph the electrical meters, fuse box, intercom and complex appliances. A picture is worth a thousand words for your guests.
Update regularly
Restaurants close, access codes change and new shops open. Remember to update your welcome book at least once per quarter.
Create the perfect welcome book for your apartment
A well-designed welcome book transforms your tenants' experience in your apartment. No more answering the same questions — your guests find all the information they need in one click.
Join the apartment owners who have already simplified their rental management with a professional digital welcome book.
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FAQ
An apartment welcome book should contain building and unit access codes, the WiFi password, appliance instructions, condo rules, waste sorting guidelines, and your restaurant and shop recommendations in the neighborhood.
Our digital welcome book lets you share access codes via a secure link. You can update codes at any time, and the information is instantly available to your guests without having to resend the document.
Include a dedicated section for condo rules in your welcome book. Specify quiet hours, rules for common areas, any smoking bans and pet policies.
Absolutely. Our welcome book template was designed specifically for Airbnb-style apartment rentals. It includes all the sections needed to deliver a five-star guest experience.
Yes, you can create as many welcome books as you have rental apartments. Each welcome book is customizable with the specific information for each unit, which is ideal if you manage a property portfolio.
